DSE Assessments
Under the Safety, Health and Welfare at Work Act 2005, General Application Regulations 2007, employers are required to evaluate health and safety at workstations. Employers need to carry out an analysis of individual workstations and a competent person with the necessary skills, training and experience must complete this analysis.
Regulation 72 of the 2007 regulations states that the employer must:
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Ensure that the general use of the DSE equipment is not a source of risk for the employee and
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Perform an analysis of the workstation in order to evaluate the safety and health conditions to which it gives rise for employees, particularly as regards possible risks to eyesight, physical problems and problems of mental stress and, on the basis of that evaluation, take appropriate measures to remedy any risks found, taking account of the minimum requirements in Schedule 4 of the Regulations and any additional or combined effects of any such risks.
Ergonomic Assessments
“Ergonomics applies information about human behaviour, abilities and limitations and other characteristics to the design of tools, machines, tasks, jobs and environments for productive, safe, comfortable and effective human use” (McCormick and Saunders 1993).
Who is covered by the Display Screen Equipment (DSE) Regulation 2007?
These regulations are applicable:
- If the employee has no choice but to use the DSE to carry out her/his work
- If the employee normally uses the DSE for continuous periods of more than one hour
- If the DSE is generally used by the employee on a daily basis
What do you need to do to comply with the Display Screen Equipment (DSE) Regulation 2007?
As an employer there are a number of duties set down it this regulation, the key requirements are to:
- Carry out an analysis or risk assessment of employee workstations
- Provide information to employees in relation to measures which have been implemented
- Provide training to employees in the use of workstations before commencing work with display screen equipment and whenever the organisation of the workstation is modified
- Perform a further analysis or risk assessment where an employee transfers to a new workstation or significant new work equipment, change of equipment or new technology is introduced an an individuals workstation
- Ensure that the provision of an appropriate eye and eyesight test is made available to every employee
How we carry out DSE Assessments….
The Cpl Institute carry out DSE Assessments either onsite or online. A DSE Assessment is completed for each person and a copy of the assessment is provided to the employer so they can take action to ensure the employee is comfortable and has all the tools to effectively carry out their work.
The Cpl Institute carry out DSE Assessments either onsite in-person or online or a mixture of both.
DSE Assessments completed Onsite In-Person:
Our instructor will attend onsite at the agreed date/time and complete a DSE assessment for each person scheduled.
Our bespoke DSE Assessment PDF can be completed for each person and sent back to the employer, or, DSE assessment information can be inputted into our online DSE assessment system and the report on all users can be accessed live and all information can be downloaded and actioned.
DSE Assessments completed Online through ZOOM/TEAMS:
Our instructor will join an online meeting with each individual at the agreed date/time and complete a DSE assessment for each person scheduled.
- Participants are assessed remotely.
- A laptop and smartphone camera are required and the individual must join the meeting on both devices.
- Two devices are required so the Assessor can see the workstation being used along with where the laptop is located and how it is used.
- The Assessor will make notes and recommendations on what they see and complete the assessment.
Booking options to streamline the arrangement of the DSE assessments:
- Booking of timeslots can be streamlined using our state-of-the-art booking system.
- Employees can click a link we will provide to choose their date and time.
- When timeslot is booked, they will receive a calendar entry by email.
- The system prevents double-booking of a timeslot.#
- Reminder emails will be automatically sent out 7 days before and again 1 day before their scheduled time and date.
Our bespoke DSE Assessment PDF can be completed for each person and sent back to the employer, or, DSE assessment information can be inputted into our online DSE assessment system and the report on all users can be accessed live and all information can be downloaded and actioned.
It is easier to track all attendees and their requirements when completing the DSE Assessment using the online option. The PDF option will only give you access to individuals assessment and not an overall picture with multiple reporting options for all who completed DSE assessments.
Our online DSE Assessment database option makes it:
- Easy to track who has completed and who has not completed their assessment.
- Easy to see what equipment is needed for each employee if applicable and if they have any current issues
- Easy to download the data as a .csv Excel file and manipulate the data in numerous ways to give you a bigger picture of the assessments across all stakeholders.
The database can be customised to suit your organisation and processes and setting up the database is free of charge for large DSE Assessment consultancy clients.
We can provide sample DSE assessments and sample database access on request.